I hear you on the binder—there’s just something about flipping through actual pages that makes it easier to keep track. I’ve tried apps, but half the time I forget to update them. Has anyone found a way to keep digital and paper stuff synced up, or is it just a lost cause?
I hear you on the binder—there’s just something about flipping through actual pages that makes it easier to keep track.
- Totally agree, there’s just something about having a physical record you can scribble on.
- I’ve tried using Google Drive to scan receipts and payment docs, then toss them in a binder too. Not perfect, but at least if I lose one, I’ve got the other.
- Honestly, syncing is tough. I set a reminder on my phone every Friday to update both, but sometimes life gets in the way.
- If you find a foolproof system, let me know... I’m still chasing that unicorn myself.
Title: Keeping Track Of Your Construction Loan Payments Without Losing Your Mind
I’ve been there with the binder and the digital backups—sometimes I feel like I spend more time organizing paperwork than actually working on the project. There was one job where I thought I had everything sorted, but then a subcontractor sent me a photo of a handwritten receipt from three months back. Had to dig through both my binder and my phone to find the matching payment. Not my finest hour.
I’ve tried apps like Expensify, but honestly, half the time I just end up snapping pics and emailing them to myself. Then, when tax season rolls around, it’s a mad scramble. Maybe it’s just me, but I always end up with a pile of “miscellaneous” receipts that don’t fit anywhere.
Curious if anyone’s found a way to keep track of change orders without losing their mind? That’s where my system always falls apart—especially when things get busy and the paperwork piles up faster than I can file it.
Curious if anyone’s found a way to keep track of change orders without losing their mind? That’s where my system always falls apart—especially when things get busy and the paperwork piles up faster than I can file it.
I totally get the chaos with change orders. What’s worked for me is setting up a color-coded spreadsheet (nothing fancy, just Google Sheets) with tabs for each project phase. Every time there’s a change, I log it right away—even if it’s just a quick note on my phone that I update later. It’s not perfect, but it beats hunting for random texts and photos. Have you ever tried linking your receipts or docs directly in your spreadsheet? It’s a bit of setup, but once you’re rolling, it keeps everything in one place. Curious if that would help or just add to the madness?
I tried the spreadsheet route for a while, but honestly, I kept forgetting to update it in the middle of site visits or when my phone was blowing up. What finally helped was snapping a photo of every change order or receipt right there on site, then dumping them into a shared folder. Later, I’d match them up with the spreadsheet when things calmed down. Not the most elegant system, but at least I wasn’t digging through my truck for crumpled papers anymore. Linking docs sounds smart, but I always worry I’ll forget to do it in the moment... anyone else just end up with a pile of random screenshots?
