I went through something similar when we built our deck last summer. Buildertrend felt way too heavy for what we needed—just tracking payments and deadlines. Ended up using Airtable instead. It’s like Sheets but a bit more visual and flexible. You can set reminders, link receipts, and even attach photos of progress. Might be worth checking out if Trello and Sheets ever start feeling clunky...
Interesting you mention Airtable—I gave it a shot last year for a small subdivision project, and while I liked the visual layout and flexibility, I found it got messy pretty quickly once the project scaled up. Maybe it was just me, but linking multiple tables and tracking detailed financial milestones felt a bit cumbersome after a while. Have you tried Notion at all? It has a similar visual feel, but I found it easier to build step-by-step workflows and embed detailed notes alongside payment schedules. You can even integrate it with calendars and reminders pretty seamlessly. Airtable's great for simpler stuff, but if your project grows or gets more complex, something like Notion might save you from headaches down the road...
"linking multiple tables and tracking detailed financial milestones felt a bit cumbersome after a while."
Yeah, I ran into the same issue with Airtable once our project got more complex. Notion sounds promising—does it handle detailed financial reporting well, or do you still export to Excel for final reports?
