ESTIMATING BUILDING EXPENSES: WHAT TOOLS OR SITES DO YOU TRUST?
I get where you’re coming from. For me, RSMeans Online has been the go-to for years—lets me build out a decent baseline without getting bogged down in details too early. Here’s how I roll:
- Start with a generic calculator (RSMeans or Craftsman).
- Add 10–15% contingency—things always pop up.
- Call subs for anything weird or site-specific (like soil issues or custom work).
- Skip the endless spreadsheet dance until I’m actually finalizing numbers.
It’s not perfect, but it keeps things moving and avoids analysis paralysis. If you’re doing custom luxury stuff, yeah, you’ll need more detail... but for most projects, this gets you close enough to make decisions.
I hear you on RSMeans—it’s super handy for ballpark figures, but honestly, I’ve found it can miss the mark on finishes and fixtures, especially when clients want something a bit out of the ordinary. I usually cross-check with Houzz’s cost guides or even HomeAdvisor for more current local pricing, at least for interiors. It’s not perfect either, but it helps me avoid those “wait, how much?!” moments down the line. Sometimes I’ll even just call my favorite suppliers for a reality check if I’m unsure.
Estimating Building Expenses: What Tools Or Sites Do You Trust?
Funny you mention calling suppliers—I’ve had more accurate numbers from a 5-minute chat with my tile guy than any online guide. RSMeans is solid for structure and rough-ins, but like you said, it’s never quite right on the “showpiece” stuff. Have you ever tried CostCertified or Clear Estimates? I’m curious if they’re worth the setup hassle or if it’s just more spreadsheet headaches.
Funny you mention calling suppliers—I’ve had more accurate numbers from a 5-minute chat with my tile guy than any online guide.
Couldn’t agree more—those quick supplier calls have saved me from some serious budget surprises. RSMeans is decent for the basics, but once you get into high-end finishes or custom millwork, it’s just not granular enough. I’ve played around with CostCertified and Clear Estimates. Here’s my take:
1. CostCertified is slick if you’re managing a lot of change orders or want to give clients real-time pricing updates. The setup takes a bit, but it’s mostly front-loaded. Once your templates are dialed in, it’s actually less of a headache than spreadsheets—especially when you’re juggling multiple projects.
2. Clear Estimates is more old-school, but it’s fast for standard builds. For luxury stuff, I still end up overriding half the numbers because it just doesn’t account for the “wow factor” materials.
Honestly, nothing beats direct quotes from your actual subs and suppliers, especially for those showpiece items. The software helps keep things organized, but I wouldn’t trust it blindly for anything custom or high-end. If you’re building spec homes, maybe, but for one-offs? Still gotta pick up the phone.
Honestly, nothing beats direct quotes from your actual subs and suppliers, especially for those showpiece items.
I get where you’re coming from, but I’ve actually had some subs lowball me on the phone just to get the job, then tack on extras later. The software at least gives me a baseline to push back with. Not perfect, but it’s saved me from a few surprises.
